Privacy Policy (Handling Personal Information)

NOF CORPORATION (the Company) collects personal information during business transactions, customer inquiries and other activities (business activities). Aware of its social responsibility in protecting this information, the Company follows the privacy policy detailed below to ensure personal information is handled in an appropriate manner. At the same time, the Company works to ensure this information is securely stored and managed.

Personal Information Held by the Company

The Company holds the following types of personal information:

1. Personal information gathered from customers in the course of business activities (name, gender, mailing address, date of birth, telephone number, email address and other personal information provided on application forms and contracts).
2. Sales histories, service provision data and other information gained in the course of implementing business deals.

Uses of Personal Information

Personal information held by the Company is only used for the purposes listed below, and is not used for any other reason without the express permission of the provider.

1. Implementing business deals, managing contracts, carrying out post-contract management and providing aftersales services.
2. Providing information to customers through direct mail and other means about products and services supplied by the Company, and products and services supplied by NOF Group companies regarded as useful to customers. Customers may choose not to receive this information by informing the Company to this effect.

Protection and Management of Personal Information

Based on this Privacy Policy, the Company has formulated Information Security Management Regulations — a set of internal rules designed to ensure the secure management of personal information. In addition, the Company strictly complies with all laws and regulations in Japan related to the protection of personal information, including the Act for Protection of Computer Processed Personal Information held by Administrative Organs. When handling personal data in a foreign country, the Company understand the system related to the protection of personal information in that country and take appropriate measures for security control. Further, through training and educational activities for each of its employees, the Company is working to raise awareness among its workforce regarding issues related to the protection of personal information.

Under the supervision of the Chief Information Security Officer, responsible for the overall management of personal information provided by customers, individuals within each department that handle personal information have been appointed to ensure this data is appropriately managed. The Company also takes every precaution to prevent the unauthorized disclosure of personal information to third parties. Appropriate and reasonable security measures are applied in respect to risks such as the loss or destruction of, or illegal access to, information held by the Company. Appropriate remedial actions are taken if issues arise.

In addition to the above, the Company works to improve the systems and measures used to protect personal information based on an ongoing review.

Provision of Personal Information to Third Parties

The Company does not disclose or supply personal information provided by customers to third parties without the consent of the individual concerned. However, in the following cases, personal information may be disclosed or provided to third parties without the individual’s consent.

1. If required to do so by law.
2. In the event that it is difficult to gain consent from an individual when human life, safety or property is threatened.
3. In the event that it is difficult to gain consent from an individual when there is a need to improve public health or promote healthy childhood development.
4. In the event that gaining consent from an individual may prevent national agencies, local public bodies and agencies mandated to carry out their activities from gaining the cooperation needed to execute their duties as defined by law.

Outsourcing of Personal Information Handling

The Company sometimes outsources the handling of personal information in order to provide customers with a better service. Only companies recognized as capable of handling this information in an appropriate manner are selected. These companies implement a range of measures to prevent the unauthorized disclosure of personal information, including the management and secure storage of any information held, and steps to prevent the re-provision of this data to other parties.

Disclosure of Personal Information

At any time, individuals can request that the Company discloses information held about them. The Company will respond without delay to any requests of this nature. Please use the contact details below if you would like to make such a request.

Amending or Deleting Personal Information

In the event that personal information held by the Company contains errors, individuals can request that the Company amends or deletes this information. Following a request of this nature, the Company immediately investigates the cause of the error and amends or deletes the information if requested to do so. Please use the contact details below if you would like to make such a request.

Contact Details

NOF CORPORATION
Legal Department

20-3 Ebisu 4-chome, Shibuya-ku, Tokyo 150-6012, Japan
Office hours: 9:00-17:30 (Mon-Fri)
Tel: +81-3-5424-6706
Fax: +81-3-6634-6472
Contact form

Other Information

1. Revisions to Privacy Policy

The Company makes appropriate revisions to this Privacy Policy in order to improve the management of personal information. Website users are therefore asked to reacquaint themselves with this policy on a regular basis.

2. Cookies

Use of Cookies and External Services This website uses cookies (an industry-standard technology that enables web servers to identify users’ computers and devices) for the purposes of enhancing user convenience, analyzing website usage, and providing optimized content and services. The principal external services used on this website are set out below. Information obtained through these services does not include data that directly identifies individual users.

1.Use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google LLC, to analyze website usage and improve our services. Google Analytics uses cookies to collect traffic data regarding visitors' use of this website. The information collected is managed in accordance with Google's Privacy Policy. For further information and details on how to opt out of data collection, please visit the following websites:

•Google Analytics Terms of Service
https://marketingplatform.google.com/about/analytics/terms/us/
• Google Privacy Policy
https://policies.google.com/privacy?hl=en-US
• Google Analytics Opt-out Browser Add-on
https://tools.google.com/dlpage/gaoptout?hl=en

2.Use of Docodoco JP

This website uses "Docodoco JP," an IP address-based geographic and corporate identification service provided by Geolocation Technology, Inc. Through this service, information such as the geographic area and corporate affiliation associated with a visitor's IP address may be identified and used to improve this website and provide information that is more relevant to users. For details regarding the cookies used by Docodoco JP, the data collected through the service, and procedures for opting out of data collection, please visit the following website:

• Information on Cookies Issued and Data Collected by Docodoco JP (Available in Japanese only)
https://www.docodoco.jp/optout-user/

3. Links to Third-Party Sites

The Company is not responsible for the protection of personal information at third-party sites with links from this website. Please refer to the separate policies on these sites with regard to the handling of personal information.

4. Privacy Notices Under the EU General Data Protection Regulation

We provide data subject in the European Economic Area (EEA) with this information under the EU General Data Protection Regulation.

5. Special Notice to California Residents: California Consumer Privacy Act Notice

We provide data subjects who are California Residents with this information under The California Consumer Privacy Act as amended by the California Privacy Rights Act.